ADAMS TWP — A staff oversight resulted in postponed final approval of Amherst Village Phase 5 Monday night.

Phase 5 will include 52 housing lots along Forsythe Road. In an approval process spanning months, it received final approval from the planning commission in early March.

Allan Beechey, project manager and senior engineer for Sheffler & Co., told supervisors Monday that the road to final approval hasn't been easy.

“(We've) been working on this for quite some time,” Beechey said.

Beechey and developer Chris Kaclik learned there's still a ways to go because of an inaccurate motion listed on Monday night's agenda. For Phase 5 to receive final approval, three separate minor subdivisions and their consolidation need to be approved first.

“You have to put all those parcels together to make Phase 5,” Kaclik said.

However, the only motion listed on the agenda was final approval of Phase 5. Gary Peaco, township manager, said this was due to a staff oversight.

Supervisor vice-chairman Ron Shemela, who conducted Monday's meeting, said the supervisors couldn't vote on that motion if the motions preceeding it weren't listed.

“All we have on the agenda is to approve Amherst 5,” Shemela said.

Ron Olsen, township engineer, said that although Phase 5 is “complicated,” it meets township standards.

“It took a long time to get to this point,” Olsen said.

Still, Olsen said all the motions should be on the agenda for final approval.

Kaclik reminded the supervisors the development team isn't responsible for generating the agenda.

“If it's something that (staff) missed, I don't think that we should have to be penalized for that,” Kaclik said. “We've been through a lot with this plan.”

Shemela recognized the accommodations Kaclik and Beechey have made during the approval process.

Michael Gallagher, township solicitor, noted the development team gave the township an approval extension through the end of March.

Gallagher asked if Kaclik would agree to a brief extension that would allow supervisors to approve “the plan and all its parts.” Kaclik agreed to grant the supervisors until their April 12 meeting.

“All five things will be listed on the agenda,” Gallagher said.

The supervisors unanimously voted to table approval until April 12. Supervisor chairman Russell Ford was absent during the proceedings.