Xerox will be managing all of Butler County’s print services.

The county commissioners on Wednesday approved a five-year contract with the company that does not include a monthly or annual cost.

Commissioner Kevin Boozel said in an interview the numbers would be finalized once Xerox determines exactly how many machines the county would be using.

If the county was not streamlining its printing services, the cost would be $13,372 monthly or $160,464 annually, according to a Xerox pricing summary for print services and device fees.

Boozel said those numbers don’t represent the actual costs since the number of devices will be reduced.

“That’s our starting point,” he said.

A previous proposal listed the total cost for using all the current equipment $12,413 monthly or $148,963 annually, but the fees were updated since then.

Boozel said a key point in the agreement is Xerox’s guarantee to reduce county costs by an eventual 30 percent.

The county sought one company to provide all printing and photocopying needs, which were divided among three vendors and 50 separate contracts at varying rates.

The county was using Ford Business Machines, Canon Business Solutions and Van Dyke Business Systems.

Ford last month offered to provide all printing services for $9,000 monthly, but the commissioners agreed Xerox submitted a more comprehensive package.

Xerox’s proposal was 36 pages while Ford submitted a four-page proposal.

Commissioner Leslie Osche said in an interview that switching to Xerox will save the county money in the long run.

“We expect to see some savings of costs that will be in the time and effort saved from staff not having to manage multiple printing contracts,” she said.

Osche said there is an initial investment, so county employees won’t see the savings immediately.

“Until we actually start to implement the whole process,” said “The key word is going to be compromise.”

Ford and Canon last month gave sales pitches to secure the county’s future business, but neither company sent representatives to the meeting Wednesday.

Osche said the contracts with Ford, Canon and Van Dyke do not preclude the county from replacing them this year.