Gazebos, archways, candelabras, china, champagne fountains, linens, dance floors, mirror balls and more can set the scene for a wondrous wedding celebration. And all are available to rent locally.

“We do a lot with the outdoor weddings,” said Brian McCafferty of Kenmac Rentals and Sales, 414 S. Main St. The company does its wizardry indoors too.

“Sometimes you have a fire hall or some place that needs some pizazz to look like a wedding reception,” McCafferty said.

Rentals allow weddings to be in less common situations.

“We delivered tables, chairs and ceiling drapes to an actual airport hanger,” McCafferty said. “They transformed it into a beautiful wedding reception hall.”

“We delivered white padded chairs to a rural setting in the middle of the woods. The customer just wanted them set in semicircle rows surrounding a trellis,” he said.

With each customer, he plans to the square inch for guest tables and a head table, portable bar, gift table, light towers or other objects the bridal couple requests.

“Our goal is to always listen to the customers’ thoughts of what they want and try to make it a reality,” McCafferty said.

Mike Hall, owner of General Rental Center at 20644 Route 19, Cranberry Township, said his company works on 120 to 150 weddings a year, most outdoors.

“We work with a number of venues and a number of caterers or at their own locations,” Hall said.

Hall said, “We will design the tents and see what will fit their property.”

They might need the largest tent at General Rental Center. It is 40 feet by 200 feet and can hold nearly 700 people seated at banquet tables.

Hall said hexagon tents can make the wedding seem like Camelot. Soft-looking liners can cover the inside of tent tops. Backlighting or string lights in front of liners add more charm.

“The first thing we try to do is find out where they want to have a wedding and do site checks,” Hall said. “It’s Western Pennsylvania and level land is at a premium.”

“You have to envision yourself sitting at the table,” McCafferty said. “You don’t want people falling off their chairs or rolling back.”

He said they make sure wires and trees are not in the way for their new tents.

“They are all white with very high peaked tops,” McCafferty said.

Customers can rent tents with solid sides or ones with clear windows.

Kenmac and General Rental Center set up tents several days before the wedding and remove them shortly afterward.

Doug Montgomery, owner of Grand Rental Station at 271 New Castle Road, said setup and delivery are not always included with a rental tent. He said it’s less expensive if the customer puts up the tent.

The largest tent at Grand Rental Station is 20 feet by 30 feet and will accommodate 60 people seated at rectangular tables.

“Give yourself one and a half to two hours to set it up,” Montgomery said. “Once it’s stretched out, two people can do it.”

Equipment is in demand, and wedding customers are reserving earlier.

“Start planning those two to six months in advance,” Hall said. General Rental Center began booking 2017 rentals last year.

“The earlier the better,” McCafferty said. For Kenmac, some weekends for the summer are already booked.

“We stock over 2,000 chairs here but there are some weekends that we’re completely out,” McCafferty said.

The peak time for weddings and graduation parties coincide.

Even though General Rental Center has about 100 tents, it sells out too. It also has more than 1,500 tables and roughly 6,000 to 7,000 chairs.

“October and September are really huge for us for the last five or six years,” McCafferty said.

So far, the latest wedding for Kenmac was the night before Thanksgiving on a family farm.

“We fully enclosed the tent and put heaters inside,” McCafferty said

Hall said they also use heaters for tent rentals in early November, late March and early April.

For hot days, Hall said they have quiet fans to keep air moving and they can provide air conditioning.

Rental companies now make do-it-yourself easier for dance music. For example, the Quebbie, DJ-in-a-Box System has 13,000 songs and wedding-specific announcements.

“It’s a very user-friendly system,” McCafferty said. “It’s updated every month so it’s kept current.”

He said some couples rent other systems that allow them to play their own song list from their own computer.

Couples are adding entertainment with concessions too.

“Snow cone machines, popcorn machines, cotton candy machines,” Montgomery said. “If it’s an outdoor wedding, why not?”

Rental companies work to give wedding customers what they want.

“This is their biggest day of their life and we try to feel that it’s as important to us as it is to them,” Hall said. “We put every effort into helping them to plan the dream wedding that they wanted to have.”